It's 2014 and the applications for self serving are rampant. We have mobile apps that will keep an hourly schedule for our busiest, computer programs that make even the most complicated seem simple with the click of a button and magazines, DIY websites, "I've done it and so can you!" blogs running through all parts of the internet, seemingly helping our most stressed bride to be out with the biggest issues of the planning world today. With all of this help, it makes us wonder what the purpose for having an event planner would be. To those still contemplating whether having an wedding planner would still be worth it, here are some major reasons why letting us handle your issues would prove better than having a personal breakdown from all of the details of perfection!
1) Family doesn't replace Professionals
- You're engaged! You're excited to start subscribing to "The Knot" and creating a brand new pinterest profile titled "My Dream Wedding" only it's not a dream, it's now a possible reality. Now your mother has 150 different ideas for a theme and she insists she'll put it all together and make sure it's coordinated. Your sister tells you that you "MUST" have blue shoes or your day won't be unique, don't worry she'll make sure she gets the right shade (maybe she should check with your mother first to learn the theme...)
Your best friend is determined to call herself your planner, along with your maid of honor, and she'll take care of everything...except she forgot that she has to not only plan your bachelorette, but she has to secure the venue, florist,photographer and videographer (Oh wait, remember that one guy you met two years ago at that one bar? He said he was into making videos...right?) along with every other small detail to make your day perfect.
Sounds like a pending disaster doesn't it? Ideas from family and friends are amazing and having a flurry of never-ending interest is pertinent for the excited budding bride to be. But, putting it all together in a timely, organized matter is another beast all on its own. Family should be focused on enjoying this celebration with their loved ones, not rushing to make sure the florist ordered organzas and not peonies.
An event planner is well versed in the art of event and vendor management. From professional communication and organized,detailed timelines to quick problem solving to inspired design ideas and the connections to ensure that it happens. Family and friends are a beautiful support system, but the actual execution of your event should be left to those who have built their careers around handling these emotionally driving, deeply personal, intricately detailed events.
2) A huge dream needs to be focused into a beautiful vision
- Our industry is known for being an anthology of creativity. It's easy to have a few small ideas turn into a library of DIY projects, color combinations ("I mean I can't have blue,green,yellow and pink WITHOUT including my sister's favorite shade of purple...") and 15 different venues. In essence, our huge fantasy wedding can turn into the next VMA awards, if we don't have someone who will keep our focus.
A wedding professional is the one person you need, in order to keep your dream from getting out of hand and your bank account from going negative.
We live to take a client's ideas and family's inspiration and turn them into an event they will remember. Through the entire planning process, your planner should be helping you keep your vision focused, helping you leave details that will muddy up your day behind, and creating those that will bring it to the next level.
Doing it all on your own isn't horrible, however, the stress and possibility of becoming overwhelmed becomes a serious reality, when there is no one there to help organize your "scrapbook" into a visual album of laughs, tears and memories.
3) Sometimes you just need a therapist.
- While your mother is upset over why your brother hasn't booked his ticket to fly in for your wedding yet, and your father is still trying to convince you to reschedule the wedding because it runs right through the football game, you are busy securing the package that your photographer promised you'd get at a discounted rate (that he now claims he never said) and yelling at your 3 friends who are complaining that the color for their bridesmaids dresses just aren't "good with their skin tone"..... and you ask yourself why you're putting yourself through this!
One thing we love about being in this industry is playing the "vent machine." Planning one of the best days of your life is stressful! It's overwhelming and sometimes (well most of the time) it seems as if people aren't on the same page. Why can't you have a sweetheart neckline on the dress you ordered? Why can't your mother understand that you hate white and think veils are the bane of human existence?
Cry it out. Yell it out. Call us and confess that the world is unfair and unprofessional and just plain irritating.
That's what we're here for.
4) Reviewed vendors are the best vendors.
- We network with, create with and grow friendships with all everyone involved in our events. And we do it so that you don't have to stress yourself out about it. Want that cake you saw at Kanye and Kim Kardashian's wedding? Or maybe you have been searching for that perfect lace tablecloth with tiffany blue and you want to ensure that the reception venue is booked. To make all of this come true, you're going to need vendors that are trusted and in tune with your vision. That means not using Aunt May's oven with the promise that "designing a cake isn't that hard, it'll be done".
An event planner will connect you with the right people who will ensure that your colors will match, the cake won't fall apart, and the food will be served on time. Vendors are usually highly rated and trusted professionals who have worked closely on numerous events together. Having an event planner will ensure that the people you trust to make your day perfect will be there on time and bring nothing but happiness to your event.
5) Keeping to budget, keeps money in your wallet.
-One of the most difficult things about planning a wedding or event is keeping to the budget you've set for yourself. When you become engrossed in the details and the possibilities, you can easily lose yourself...and your wallet…in the process. Among the many responsibilities that an event planner has, one of the main ones at the top of the list is actually ensuring that the client keeps to the budget, because not doing so can make or break a day.
Creating a budget will make sure that the client knows exactly where the money is going, who has been paid, who is waiting for confirmation, price changes etc. and you shouldn't be spending your late nights up worrying about why that bouquet is now $50.00 and how it's going to affect your entire budget.
An event planner will keep your focus on the entire event, making sure that going over budget doesn't have to be your concern and that the budget is right for the wedding you're trying to bring into reality.
6) A wedding takes time, that you don't have.
-Work, family, friends, kids and other obligations have been the focus of your life up to this moment. Now that you're engaged, you've added an entirely different beast to your schedule. Frankly, planning any type of wedding or event, intimate or extravagant, will take an amazing amount of time to execute.
Not only will you need to pay attention to the smallest details, you'll also have to make sure the budget stays in line, everyone is on time and on the day of, every single person knows where they will need to be, as well as who they need to sit with and how long they'll be in a certain area. Putting on a wedding or event is like running a show and you need a conductor to help put it together and run it. You should be able to still run your personal life and not have it go to shambles, because you've been to busy creating centerpieces in the depths of your basement.
A wedding takes time and a lot of patience. Let your planner handle the brunt of it.
7) A venue planner, catering planner, bridal shop planner or planner at the airport is not the same as your wedding planner.
-Most hotels, catering companies and large bridal chains (as well as some small ones) will provide their bride to be with their own in house planner. But, though these planners are well versed in their surroundings and knowledgable about their venue, catering or bridal services, they aren't fully invested in you. Your wedding planner is just that, YOUR planner. They are your "therapist", "lawyer", friend, design expert, trend spotter and negotiator, among other things. Though your planner may have other events they are tending to, they couldn't be more invested in you and your day if they lived with you.
No matter what, there is no substitute for having your own wedding planner on call.
8) You can never have to many hands!
-Your bridal party is there to make sure that you have no stress during the planning of your day. They are your hand maidens. However, even with their help, you won't be able to keep up with all that goes into a wedding! Who is going to make sure the tents are propped correctly or the wine is chilled to the right temperature before serving? What about that finale firework show you planned for the end of the evening, sending all of your guests off with a bang? A wedding planner is meant to help with all the details others won't be able to tend to. Visiting vendors, negotiating contracts and ensuring everything goes off without a hitch is what your planner is for.
You can never have to much help.
9) We're your emergency kit.
- Didn't you cut off drinks at 8PM? Why is Uncle Jack still drinking rum and cokes?? Your dress has a zipper that's stuck and walking down the aisle with a half zipped gown is just not an option. The bride's father is breaking down in the parking lot because his little girl is getting married...and the wedding starts in 15 minutes.
A wedding planner is your policeman, seamstress and on call therapist during the day of. Your day should rest in hands that have invested as much time planning your event as you have stressing over it. Your planner should keep your guests in line, reception on time and vendors ready to rock and roll when you are. If something goes wrong (and nothing will be perfect), they should be your crises team.
Let them put out the fires and have you glowing and as stress free as possible, throughout one of the most important days of your life.
10) Your day should be a vision worth remembering.
- Your wedding should be beautiful, amazing, loving, and full of the laughter and tears that will make this day one that you will want to relive over and over again with the love of your life. But, the planning, budgeting, and vendor negotiating isn't something you'll want to concern yourself with. You should be enjoying the hair trials, dreaming about saying "yes" to your dress, what your groom will look like on that gracious day, and how that food will taste at the reception.
Your wedding is your Oz, and your planner is your wizard behind the curtain.