Last week we discussed the budget in relation to planning your destination dream. While the budget is the foundation to any successful planning, making sure you have your team together is the next level up.
So, let's get down to business.
Your team of professionals are more than just the ones handling all of the hard work, they are your cheerleaders, support systems, therapists and midnight "I'm so stressed!" talks. (Okay, well maybe don't call anyone besides your best friend at midnight to vent...but, you get the idea). With all these hats being worn, ensuring you have the right people working your event is crucial, especially when working to plan a destination wedding.
Build your Roster.
After the initial interviews and consultations with professionals who you've deemed worthy enough to celebrate your special day, you should have a healthy list of teammates to help make the dream happen.
Who are some must-have teammates?
- Wedding Planner
- We discussed this a little bit in our last post, but, whether local or distant (located in the destination), make sure their knowledgeable, prepared and ready to be your cheerleader and project manager.
- Event Designer
- This could easily be coupled in with your wedding planner! Seek out a company who specializes in both wedding coordination and event design to kill two birds with one stone. Having someone who has some idea on how to color coordinate, what fabrics and chairs to select and other minute details will be an invaluable resource.
- Photographer/ Videographer
- Where are your memories?! Start interviewing and searching for a photographer early on. Check their portfolios and packages to ensure they offer everything that you're searching for. Work with your planner as needed to secure this important vendor as soon as you can.
- Of course, you'll need food at your wedding! Everyone must eat! Select a caterer who falls in line with you and your partner's tastes and budget. Is your caterer also handling the cake design? Or are you selecting an entirely different vendor? Consult with your planner on these decisions, and select a vendor who will be able to execute your vision in time and on budget.
- Apparel Vendor
- Gown(s), Tuxedos, Bridesmaids and Flower girl dresses...these are crucial elements. Select this vendor well in advance, and begin shopping as soon as your budget is in line. You want to ensure that you have ample time for any alterations, late orders or re-orders if needed.
- This could be the easiest vendor of them all, but one of the most important. Whether this is a close friend who is ordained, or someone of a higher caliber within your place of worship, ensure you have this person on your team early on. They'll be there to help you along with your vows, and aid in easing any worries you may have.
Though we didn't give a paragraph to the other vendors such as, Travel Agents, Florists, Hair and Makeup Stylists, Musicians, Attendants, Transportation etc., they are still important and deserve their respective amounts of attention. Don't skimp on any detail! Remember, these are your team. Without them, the show cannot go on.
- Once you secure your planner, get straight to work! A Destination Wedding requires a lot of advance planning. When it comes to passports, travel arrangements and distant vendors, the earlier, the better. Especially when the planner is working from a distance themselves, with little to no ability to view the arrangements in person as they come along. You'll need as much time as possible to make adjustments as needed.
- Make sure everyone is on board! This isn't the time to be timid and hope everyone is on the same page. While your planner will be that resource in keeping the event together, you will still be head in charge! So, keep tabs (without being a Bridezilla please) and ensure everyone is with the same vision as you.
- A Destination Wedding leaves little room for error. When working on an event that is in another state, or country, it's difficult to ensure everything is in the right direction. You won't necessarily be able to fly over every other week for a tasting, or to feel the silks that will be used in at the reception. So, use your vendors. Again, they are perhaps more valuable with a D.W. than a local event. Trust their judgement, listen to their opinions and value their advice. They are only there to make your event a success and take the stress off of you. Use Them!
D.W. - The Venue