Continuing on with our Destination Planning series, one of the most important parts to coordinate, the venue.
After all is said and done, color scheme selected, team put together, it's time to hunker down and figure out where you're actually going to have it!
When selecting a venue for your destination dream, be aware of some crucial things:
- Depending on where you're planning to have your celebration, you need to ensure that your venue will hold up to your locations normal weather conditions. Is it hot and humid? Ensure your venue has air conditioning or proper ways to cool everyone down throughout your event. Rainy or cold? Turn the heat up or make sure there is an emergency "escape" plan in place if your venue is outdoors. Is there an alternate location nearby?
- Every location and venue has their own "Dos and Do Nots" for what they allow. If you are dying to have birdseed or rice thrown out after the ceremony, check and see if it's allowed by law and then by your dream venue. Fireworks after the big dance? Beautiful! But, some traditional venues don't allow it, and other locations refuse to have the noise as it could disrupt their other guests. Be especially aware of religious exceptions and non-negotiable traditions. Consult with your planner and the onsite coordinator to ensure that any special requests can be accommodated. Check and see if your location permits what you MUST have, and if not, give yourself some time to find a suitable alternate.
- "Day-of" Set up Location
- This is an interesting one,since it's not always a necessity. Some parties would prefer to get prepared at their homes before coming to the venue, while others would prefer to have something onsite purely for convenience. Choose what's most important to you, what you desire and what will disrupt your day the least. Consult with your coordinator for some of the best options. Afterwards, ensure the venue either has a suitable place for you and your party to get ready or there is an easy transition that can be accommodated from your venue to the location.
- Food Allowances
- Does your venue have a set menu? Can they accommodate special requests? Are you able to bring in your own caterer? This includes the cake, must it be made with their own approved vendors or may you use an outside vendor? How many courses are allowed? What absolutely cannot be brought in? What about alcohol, how is it priced? By the bottle? Is having an open bar the only option? These are just a FEW of the questions that need to be asked first hand. Partner with your coordinator to work out what is most important to you and where you are flexible. If your venue won't budge on this crucial piece of your celebration, it's time to look elsewhere.
These are just a few of the most important things to look out for when securing a venue for your Destination wedding. Pay attention to pricing, what the maximum amount of guests could be, entertainment flexibility, what their emergency plans are and what outside vendors you are allowed to bring in. Don't be afraid to request what you are dying to include. But, be reasonable, not all venues can shift their walls for an outrageous request. Be sure to have a few other venues in mind just in case this one doesn't quite work out.
Your venue is the house of your event, so make it your home.
Next Chapter: The Guests